Expenses

ST ANDREWS EXECUTIVE TRAVEL - DRIVER EXPENSES 2025

The following is a guideline for the driver expenses for the upcoming tour season 2025.

Scotland, England, Ireland and Wales - £125.00 overnight expense

The amounts stated above are to cover accommodation and food that you may have on any one day of tour when based away. This includes breakfast, lunch, and dinner.

ALL EXPENSES SHOULD HAVE THE FOLLOWING:

·       Proper receipts – always ask for a VAT receipts (receipts from card payments are not valid for expenses!)

·       Date clearly stated on receipts.

·       Name and address of establishment.

·       Receipts must show items/service purchased.

YOU WILL NOT BE ABLE TO CLAIM EXPENSES FOR THE FOLLOWING:

·       No receipts – Lost receipt will not be a valid reason.

·       Alcohol - HMRC rules state that no alcohol can be claimed on expenses.

·       Shared receipts (i.e., shared meals) - receipts must be split into individual receipts.

·       Card receipts- as mentioned above, we cannot use card receipts (HMRC rules)

·       Numerous cups of coffee’s etc

All expenses form must be filled out correctly, otherwise we will ask you to recomplete the form. The form must state the date of the receipt.

HOME DAYS

No expenses will be paid if the driver is based in the area of his home.

STARTER PACKS

As with the expenses, all receipts must be kept and handed back into the office at the same time as handing in your expenses. These must be filled out in the same way as you fill out your expense’s forms but on a separate form.

All expenses MUST be handed in at the end of the tour, if you have expenses outstanding for 2 tours we will either not pay any further expenses until returned or look to take your next tour off you until these are returned.